Total Rewards Analyst/Payroll Administrator

The Total Rewards Analyst is responsible for the accurate and timely processing of U.S. multi-state payroll, ensuring compliance with all federal, state, and local regulations. This role serves as the primary payroll administrator and provides support for benefits administration, including health, dental, vision, life, disability, and retirement plans. The analyst will leverage advanced HRIS and payroll systems to maintain data integrity, support audits, and optimize workflows. Strong analytical, organizational, and communication skills are essential for success in this role.

• Processes and reconciles multi-state payroll for all employees, ensuring accuracy and compliance with wage and hour laws. Payroll is the primary focus of the role
• Maintains in-depth knowledge of federal, state, and local payroll tax regulations, including garnishments and other compliance requirements. Sets up new states, as required
• Conducts system audits, ensures data integrity, troubleshoots issues, and optimizes integrations across payroll, benefits, and accounting systems
• Integrates payroll data with accounting and HR modules, ensuring seamless system workflows
• Ensures compliance with COBRA, FMLA, ACA, HIPAA, and other relevant regulations
• Utilizes payroll/HRIS platforms (e.g., ADP, Paylocity) to administer payroll and benefits accurately
• Troubleshoots and optimizes system workflows and integrations
• Analyzes payroll and benefits data, identifies trends, and prepares reports for management
• Resolves payroll discrepancies and benefit issues with a high degree of accuracy and strong attention to detail
• Proactively anticipates and addresses employee questions related to payroll and benefits
• Maintains confidentiality and handles sensitive information with discretion
• Administers health, dental, vision, life insurance, disability, and retirement plans as needed
• Assists with benefits enrollment, employee communications, and updates within the HRIS system

Required Knowledge, Skills, Abilities and Experience:

• Intermediate knowledge of payroll tax regulations, wage and hour laws, and compliance requirements
• Advanced proficiency in Microsoft Excel using functions (pivot tables, lookups, macros, data validation, complex formulas) for data analysis and reporting
• Excellent analytical, organizational, and communication skills with the ability to manage multiple priorities and deadlines
• High level of integrity and ability to handle confidential information
• 4+ years of experience in payroll administration in a multi-state environment using an HRIS system
• 2+ years of experience in benefits administration or total rewards support

Preferred Knowledge, Skills, Abilities and Experience:

• 6+ years of experience in payroll administration in a multi-state environment using Paylocity HRIS
• 4+ years of experience in benefits administration and total rewards support
• Experience with market benchmarking and pay equity analysis

Preferred Training, Certification and Education:

• Bachelor’s degree in Human Resources, Accounting, Business, or related field
• Professional certification (e.g., CCP, SHRM, PHR) 

Working Conditions